Title Processor/Deed Services
Vacatia
Job Title: Title Processor, Deed Services
Department: Finance & Accounting / Operations
Reports To:
Location: Orlando, FL
FLSA Status: Exempt
Job Type: Full-Time
About Vacatia
Vacatia is a leading innovator in the hospitality and vacation ownership industry, dedicated to creating exceptional experiences for travelers, owners, and partners alike. With a portfolio of high-quality resorts and a commitment to service excellence, we provide tailored solutions that redefine vacation ownership. Our collaborative culture empowers our team to drive results, embrace innovation, and shape the future of the industry. Join us and be part of a company that values integrity, leadership, and operational excellence.
Position Summary
Vacatia is seeking a detail-oriented and results-driven Title Processor for Deed Services to join our growing team. This key role is responsible for overseeing the full lifecycle of deed back transactions across all Vacatia/Berkley 53 properties. From title verification and documentation through recording, you will ensure each transaction is completed accurately, efficiently, and in full compliance with legal and company standards. This role plays a vital part in maintaining Vacatia’s property inventory integrity and supporting a seamless owner experience.
Key Responsibilities
Deed Back Management: Lead the end-to-end processing of deed backs across all Vacatia/Berkley 53 properties.
Title Verification: Conduct comprehensive title searches to confirm ownership, verify chain of title, and identify potential issues.
Recording Oversight: Manage the accurate and timely recording of legal documents with relevant county or state authorities.
Inventory & Cancellation Processing: Process deed cancellations and ensure property inventory is promptly updated across internal systems.
Documentation & Compliance: Maintain complete and organized files to meet company and regulatory standards.
Cross-Functional Collaboration: Partner with Finance, Legal, and Operations teams to support efficient, compliant, and transparent deed processing.
Qualifications & Experience
Education: Bachelor’s degree preferred.
Experience: Minimum of 3 years in deeding services as a processor, title officer, or real estate closer.
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Knowledge & Skills:
Strong knowledge of real estate documentation and recording processes.
Familiarity with title searches, trusts, probates, and various vesting types.
Excellent organizational, communication, and leadership abilities.
Proficiency with documentation and record-keeping systems or title management software.
High attention to detail and ability to manage multiple transactions simultaneously.
Why Join Vacatia?
Competitive compensation and benefits package.
Opportunity to contribute to a fast-growing company at the forefront of hospitality innovation.
Collaborative and inclusive team environment.
Commitment to professional development and career advancement.